Statement of Activities

The Statement of Activities shows your organization's revenue and expenses over a period of time, broken down by net asset class. This is the nonprofit equivalent of an income statement, and it's the report your board most commonly reviews at meetings.

This report answers "How did we do this month (or quarter, or year)?" Your board uses it to see whether revenue is covering expenses. Funders use it to verify their grants are being spent appropriately. Your auditor needs it as a core financial statement. When someone asks "Are we on track?", this is the report that answers.

• Posted transactions covering the period you want to report on
• Revenue and expense accounts set up in your chart of accounts
• If you use restricted funds, transactions should be tagged to the correct funds

Running the report

1. Go to Reports > Activities (in the sidebar).
2. Set the date range using the filter controls. Unlike Financial Position (a snapshot), this report covers a span of time — typically a month, quarter, or full fiscal year.
3. Optionally filter by fund to see activity for a specific fund only.
4. Optionally filter by fiscal year to quickly set the date range to a full accounting period.
5. Optionally filter by program to see activity for a specific mission area.
6. Click "Apply" to generate the report.

Reading the report

The report uses a four-column layout:

The report is organized into these sections:

Revenue and Support — All income your organization received during the period, including donations, grants, program fees, and other revenue. Shows a subtotal at the bottom.

Contributed Nonfinancial Assets (In-Kind Contributions) — If your organization records in-kind contributions (donated goods or services), they appear in a separate section with an amber highlight and an "In-Kind" badge on each account. A footnote at the bottom of the report explains your accounting policy for these items.

Expenses — All spending during the period, organized by expense account. Shows a subtotal at the bottom.

Net Assets Released from Restrictions — If you use restricted funds, this section shows money that moved from "with donor restrictions" to "without donor restrictions" when the restriction was fulfilled (for example, when you spent a grant on its intended purpose).

Change in Net Assets — The bottom line: revenue minus expenses, plus any restriction releases. A positive number means your net assets grew; a negative number means they shrank. Positive changes appear in green, negative in red.

Exporting the report

1. Click "CSV" to download a spreadsheet with all columns and sections, including in-kind contribution detail if applicable.
2. Click "PDF" to download a formatted document for board packets or auditor requests. PDF export requires a Standard plan or higher.

• Revenue and expense totals make sense given your activity during the period
• The date range covers the period you intended (beginning and end dates both matter)
• If you use restricted funds, the "With Donor Restrictions" column reflects grant activity correctly
• The change in net assets is consistent with your expectations — if you expected a surplus but see a deficit, investigate

• Using the wrong date range — A report for "this fiscal year" may not match "this calendar year" if your fiscal year starts in a month other than January. Your fiscal year is the 12-month period your organization uses for financial reporting.
• Confusing this with Financial Position — Activities covers a period (revenue and expenses over time). Financial Position is a snapshot (what you own and owe at a specific date). Your board typically needs both.
• Ignoring the restriction columns — If most of your revenue is in the "With Donor Restrictions" column, you may have plenty of grant money but limited unrestricted funds for general operations. Pay attention to both columns.
• Missing in-kind contributions — If your organization receives donated goods or services, make sure they're recorded as in-kind contribution transactions. Unrecorded in-kind contributions mean your revenue is understated on this report.

Accountant note: This report follows ASU 2016-14 (FASB ASC 958-205), presenting revenue and expenses in two net asset classes: with donor restrictions and without donor restrictions. In-kind contributions are presented separately as "Contributed Nonfinancial Assets" per ASU 2020-07, with footnote disclosures about valuation techniques and donor restrictions. The in-kind section only appears when the organization has recorded in-kind contribution transactions.