Viewing an Account Register

The account register shows every posted transaction for a single account, along with a running balance. It's like a checkbook register — you can see exactly what went in and out, when, and what the balance was at any point.

When something looks off in a report or a balance doesn't match what you expected, the register is where you go to investigate. It shows you the actual transactions behind the numbers, making it easy to spot a missing entry, a duplicate, or a transaction posted to the wrong account.

• At least one account in your chart of accounts with posted transactions
• Any role can view account registers

Opening the register

1. Go to Managing Books > Chart of Accounts (in the sidebar).
2. Click on any account name or code. This opens the register for that account.

You can also reach the register from Bank & Cash — click on a bank account to see its register.

Reading the register

The register displays each posted transaction as a row (or a card on mobile):

• Date — when the transaction was posted
• Description — the transaction description or memo
• Name — the contact (supporter or vendor) associated with the transaction
• Fund — which fund the line item is tagged to
• Debit / Credit — the amount debited or credited to this account
• Balance — the running balance after this transaction
• R — a reconciliation indicator; shows "R" if the line has been reconciled

Tip: Click any row to open the full transaction detail, where you can see all line items, attachments, and take actions like adjusting or voiding.

Filtering the register

Use the filters at the top to narrow down what you see:

1. Fiscal Year — select a specific fiscal year to see only transactions from that period.
2. Fund — select a fund to see only transactions tagged to it.
3. Date From / Date To — enter a date range to focus on a specific time window.
4. Sort — toggle between newest-first and oldest-first. The running balance is always calculated from oldest to newest for accuracy, regardless of the display order.

Tip: Filters work together. You can combine a fiscal year with a fund and a date range to get a very specific view.

• The running balance at the end of the list matches what you expect for that account
• Reconciled transactions show the "R" indicator
• Clicking a row opens the correct transaction detail

• Expecting the balance to match your bank balance — The register shows your book balance (all posted transactions), not your bank balance. Outstanding checks and pending deposits create differences. Use Bank Reconciliation to compare the two.
• Filtering too narrowly and thinking transactions are missing — If you have a fiscal year or fund filter active, you'll only see matching transactions. Clear filters to see everything.
• Confusing debit and credit columns — For asset accounts (like bank accounts), debits increase the balance and credits decrease it. For liability and revenue accounts, it's the opposite. The running balance column always shows the net effect.