Spend less time on the books, more on the mission.
Move off QuickBooks without rebuilding your books — native fund accounting, built-in Form 990 prep, and guided migration that brings your history with you.
NP Ledger is bookkeeping software that helps you keep good books. It isn't a substitute for professional tax or accounting advice.
Built for today's nonprofit teams
Real nonprofit accounting, made to fit your organization.
Workflow that teams can learn quickly, even without an accounting background.
- Quick Entry is easy to use for non-accountants
- Guided setup with time-saving templates
- Exclusive: Voice Entry, Receipt Scanning, and AI contextual help
Nonprofit books, without workarounds
Track funds, programs, and reporting structures inside the ledger instead of around it.
- Fund accounting with built-in safeguards
- GAAP-oriented nonprofit financials
- Audit trail, period closing, and role-based access
Less time in the books, more time on the mission
Move through data entry, reporting, imports, and tax prep faster, so your team can get back to the work they came to do.
- Connects to banks, fintechs, PayPal, Venmo, Stripe, and donor portals
- Board-ready reports on demand
- Form 990 prep, at no extra charge
Why teams start looking
If these feel familiar, it may be time to switch.
When your accounting system is built around workarounds, the books get heavier for everyone.
Spreadsheet Ceiling
“We've outgrown our spreadsheets, but real accounting software seems too expensive.”
See pricing from $29/moMove your books
Switch without rebuilding your books.
Bring your chart of accounts, donors and vendors, opening balances, and transaction history across from the tools nonprofits actually leave — guided step by step, with nothing posted until you've reviewed it.
- Turn QuickBooks Classes into real funds. NP Ledger reads your Class column and walks you through mapping each one to a fund — so restricted money lands restricted on day one.
- Bring your history — not just an opening balance. Import your general-ledger history, so your prior-year comparisons and donor records come with you.
- Nothing touches your books until you've looked at it. Every import previews the counts, dates, and anything that needs a decision before a single entry posts — and you can undo the whole import in one click.
- Import the same export twice and we'll catch it. NP Ledger fingerprints what you've already imported and flags a re-import of the same file before it doubles your numbers.
- A path in from QuickBooks, Manager.io, or a spreadsheet. QuickBooks gets the deepest, purpose-built path; Manager.io has its own importer; spreadsheets and other tools import with templates and column detection, with nonprofit chart-of-accounts templates if you'd rather start clean.
…and bring your tags.
Used QuickBooks tags to track grants, events, or campaigns? Export them and NP Ledger matches them back onto the transactions you brought over — so the cross-cut you built comes with you. Tags stay a clean label on any transaction, and every tag total ties back to your ledger.
Everything your books actually need, in one place
Real nonprofit accounting — funds, filings, and fast entry — without the spreadsheet workarounds.
Fund Accounting
Keep funds and programs together in the books
Track all fund types in one ledger — with built-in safeguards that prevent restricted money from being spent where it shouldn't. No other tool under $200/mo offers this protection.
Form 990
Make tax season less of a scramble
Map accounts once, follow the right filing path, and generate a worksheet your team or CPA can work from — without year-end cleanup.
QuickBooks has no 990 support. Aplos stops at 990-EZ. NP Ledger handles 990-N through full 990.
Quick Entry
Record transactions with confidence
Choose "I paid a bill" or "I received a donation" — NP Ledger handles the journal entry behind the scenes.
- Voice Entry: speak the transaction, review the prefilled form
- Receipt Scanning: photograph a receipt, extract vendor/amount/date automatically
- AI Help: explains your books in context, on every page
- No other nonprofit accounting tool offers these at any price
Room to grow
A real, complete system — not a starter tool you'll outgrow.
The accrual work nonprofits usually change systems over — bills, payroll, and contractor 1099s — is built in and aware of your funds.
- Enter a bill when it arrives — not when you finally pay it. Real accrual accounts payable, so you can see what you owe and what's overdue at a glance, with aging by vendor and fund.
- Get payroll into your books, split across funds and programs. Import your provider's payroll export — a Gusto GL export is auto-detected; ADP, Paychex, Patriot, and others import via a generic CSV — or record a run by hand. NP Ledger keeps the books; it doesn't run payroll or file payroll taxes.
- Know which contractors cross the 1099 line all year. Year-round cumulative tracking against the reporting threshold, then a one-click export in your filing service's format — included on every plan. You review and file; we prepare the data.
Every donor accounted for
Turn one bundled deposit back into every donor.
When a fundraising platform sends one lump deposit to your bank, the per-donor detail doesn't come with it. Upload the platform's batch export and NP Ledger rebuilds each gift — with its processing fee captured and the right fund attached — so your books match the bank and every donor gets credit.
- Stop re-keying donors by hand. Upload the export and NP Ledger creates a record for each donor in the deposit.
- The deposit ties out — gross gifts and fees kept straight. Each gift is recorded at its full amount with the processing fee captured separately, so the net deposit reconciles without you doing the fee math by hand.
- Every donor lands in the right fund — and you can see inside any deposit. Map your events to funds once and restricted gifts land restricted; then open a bank deposit to see the full per-donor list behind it.
Reads GiveSmart Fundraise batch exports today, with more sources on the way. Everyday online gifts from Stripe, Givebutter, PayPal, and Donorbox flow in and enrich the donor record automatically.
Built with real nonprofit books in mind.
Commissioned by Travler Inc. and used in private nonprofit operations since 2022, NP Ledger was built around the nonprofit accounting work generic tools leave behind.
Coverage
Nonprofit accounting coverage
Track funds, programs, grants, in-kind contribution activity, and nonprofit reporting structures in one ledger.
Standards
GAAP and IRS-oriented
Built and tested around Form 990 workflows, nonprofit reporting requirements, and GAAP-oriented bookkeeping behavior.
Controls
Operational safeguards
Includes audit trail, period close, role controls, dedicated CPA access, and one-click audit export — the guardrails nonprofit teams need when the books matter.
Within reach
Built for nonprofit budgets.
Real fund accounting, guided migration, and the whole back office — starting at $29/mo. Form 990 prep and contractor 1099 export come with every plan, not billed as add-ons.
Ready for nonprofit accounting that fits?
Fund accounting, 990 prep, and guided migration from $29/mo. Move your books over without rebuilding them.