Real fund accounting for 75% less than QuickBooks.
QuickBooks Online wasn't built for nonprofits. NP Ledger was. Native fund accounting, Form 990 support, and AI-powered tools — all at a fraction of QuickBooks' price.
QuickBooks Online Plus
$115/mo
Minimum tier for fund tracking (via Classes workaround)
$1,380/year
NP Ledger Standard
$59/mo
Native fund accounting + AI Help + Voice Entry + full 990
Save $672/year (49% less)
QuickBooks can't do fund accounting. That's the problem.
QBO uses "Classes" as a workaround for fund tracking — but classes are just labels. They don't enforce restrictions, produce GAAP-compliant nonprofit reports, or integrate with Form 990.
No fund enforcement
QBO classes are labels, not fund ledgers. Nothing prevents spending restricted grant money on general operating expenses.
No 990 support
QBO has zero Form 990 features. You'll manually map every GL account to 990 categories, or pay a CPA to do it.
Spreadsheet supplements
Most nonprofit QBO users maintain Excel workbooks alongside QBO for fund balances, grant budgets, and donor statements.
Feature comparison
Side by side
| Capability | NP Ledger | QBO Plus |
|---|---|---|
| Monthly price | $29-99 | $115 |
| Fund accounting | Native, enforced | Classes workaround |
| Restriction enforcement | ||
| GAAP nonprofit reports | All 8 reports | Export + reformat manually |
| Form 990 support | Full wizard + 6 schedules | |
| 1099-NEC contractor tracking | Track + CSV export | Track + e-file |
| Voice Entry | ||
| Receipt Scanning | AI Vision-powered | Basic OCR |
| AI Help (nonprofit-aware) | Context-aware | General-purpose |
| In-kind contribution tracking | 15 categories + rates | Manual workaround |
| Grant dashboard | ||
| Donor giving statements | Auto PDF + batch email | |
| Quick Entry | 4 action types | Debits & credits |
| Bank connections | 6 import sources | 14,000+ direct feeds |
| Payroll | Add-on available | |
| Mobile app | Responsive web | Native iOS/Android |
| Users included | 2-25 | 5 |
QuickBooks Online pricing verified March 2026. Prices may change; visit quickbooks.intuit.com for current pricing.
Your accountant gets what they need.
NP Ledger includes a dedicated Accountant role with scoped permissions — full financial read access, adjusting entries, audit log, and data exports, without access to org settings or billing. No need to grant full admin access to your CPA.
CPA Dashboard
A focused landing page showing trial balance, fund balances, 990 filing status, and recent adjusting entries — everything your CPA checks, in one view.
Audit-Ready Export
One-click PBC package: trial balance, GL detail, financial statements, reconciliation reports, fund summary, and 990 worksheet — organized in folders, ready for your auditor.
Professional Foundations
Standard GL and trial balance, full audit trail, reconciliation workflows, period-close controls, and GAAP-compliant nonprofit financial statements.
Your data is always yours.
Every NP Ledger plan includes full data export — your complete chart of accounts, transactions, contacts, funds, projects, and bank accounts as a CSV bundle. No premium tier required, no export fees, no lock-in. If you ever need to move on, your data goes with you.
Built for donation-driven nonprofits.
For most small and mid-sized nonprofits, donations and grants are 80%+ of revenue. If that describes your organization, NP Ledger handles your accounting needs today.
NP Ledger is designed for organizations whose primary revenue comes from donations, grants, and fundraising — the nonprofits that need fund accounting most and are least well-served by general-purpose tools like QuickBooks. If your organization also invoices for services (fee-for-service programs, membership dues, event registrations), you can record that revenue in NP Ledger today using standard journal entries or Quick Entry.
More comparisons
See how NP Ledger compares
Ready to see how it fits your organization?
Native fund accounting, 990 workflow, and smarter bookkeeping tools.